What is Protemos?

Protemos is a business management system for translation companies designed to boost productivity. It is user-friendly, quick to set up and doesn’t require any special training.  

Little wonder, then, that in less than a decade, Protemos has gone from a scrappy start-up to a trusted partner of thousands of companies and freelance translators. 

Protemos unifies features such as client and vendor databases; financial details, including invoicing; storage and transfer of files; online CAT tools; job assignment; deadline and delivery management, and much more. 

How Does it Work with memoQ?

News of the Protemos/memoQ integration will be met with enthusiasm by users of both tools. It’s something many users have been requesting. And now it’s here. 

Now, you can transfer projects between the two systems smoothly and simply, saving time that would otherwise have been spent on manual copy-and-pasting. With one click, you can reproduce your Protemos project in memoQ with no losses: all the info about language pairs and deadlines, client info and files is transferred across. It works the other way around, too – your memoQ project can be pulled into Protemos with all the related information intact. 

But that’s not all.  

Let’s say you create a project in Protemos and another in memoQ, independently. With one click, you can link these projects together; with another click, you can unlink them. It really is that simple. 

How to Use This Service in memoQ?

One of the most appealing aspects of the Protemos/memoQ integration is how simple it is. 

It takes just a few minutes to get started and doesn’t require any special knowledge or training.  

The screenshots below show just how easy it is. 

1. The first thing to do is go to Settings ⇾  Integrations ⇾ memoQ in Protemos:

Protemos Integration with memoQ

2. Next, simply click the first link to copy your memoQ server name

Protemos Integration with memoQ

3. If required, log in to memoQ, copy the name of your server and remember the memoQ server domain

Protemos Integration with memoQ

4. Click the “Enable” button

Protemos Integration with memoQ

5. Choose the memoQ server domain from the dropdown list, and enter the memoQ server name you copied and the memoQ API key sent to you by memoQ customer support (you need Web Service API). Then click the “Update” button

Protemos Integration with memoQ

6. You’re done! Your memoQ integration page will look like this

Protemos Integration with memoQ

Now you’re good to go. See? We promised it was easy. 

Integration with XTRF

XTRF is a web-based platform for managing translation work. Its integration with the memoQ server is extensive and powerful, providing fully automated project creation, along with automatic file analysis, and project management. Established in 2004, XTRF has become one of the most popular management systems on the translation market. With its innovative cloud-based system, XTRF offers a user-friendly approach to management systems which improves turnaround time, reduces the need for repetitive manual tasks, and cuts costs for its users.


The integration ensures memoQ and XTRF to deliver a seamless workflow:

Vendor selection and assignment

Vendors can be assigned through XTRF which will result in a memoQ document assigned to that vendor. If the vendor changes something in XTRF, the change will instantly be visible in memoQ.

Quote creation

The start of a memoQ – XTRF project is the creation of a quote in XTRF. The memoQ server analyses the project files, sends the analysis to XTRF, then provides the quote. You can choose in XTRF whether you wish to create a memoQ project at the same time as the quote.


Project start


You can select XTRF to start a memoQ project based on the quote. Files and resources must be added to the XTRF project before triggering memoQ project creation.



Prior to delivery, the memoQ TM is updated and the translated files are exported from memoQ to XTRF. You are good to go!


To learn more about the memoQ XTRF integration, click below!

Integration with Plunet BusinessManager

Plunet BusinessManager is a web-based platform for managing translation projects that can be connected with memoQ server or memoQ cloud. The interface is called memoQManager and is available in standard and advanced versions. If Plunet is integrated with memoQ, Plunet becomes the interface for creating projects that are translated in memoQ. If you are using memoQManager, and wish to upgrade to a newer version, please always check with Plunet support whether the new version is already supported.

memoQManager | Standard

memoQManager allows you to calculate the price and expenses of your project.   memoQManager standard features:

Import of CSV files under Quotes, Orders and Jobs.

Assignment of all price units for translation, proofreading, quality checks, DTP, engineering via memoQ analysis.

Automatic calculation of translation services and other services such as proofreading, working with DTP programs, and quality checking.

Assignment of all price units to projected target times.

Calculation of prices and estimation of deadlines for even complex quotes and orders with a single click (Requirement: WorkflowResourceManager Module).

Automatic calculation of job costs for translators, proofreaders, quality checkers, DTP specialists at a press of a button.

memoQManager | Advanced

The advanced version of memoQManager offers the following features on top of the “standard” features mentioned above:

The option of setting up projects in Plunet BusinessManager, which are created simultaneously in the background on the memoQ server.

 The option to analyze documents and calculate prices automatically, synchronize data between BusinessManager and memoQ server for automatic project updates, create bilingual files (XLIFF, MBD and two-column RTF), as well as various import and export functions.

Access to translation memories and terminology databases made available on the memoQ server.

Transfer user and other project information such as login data from Plunet BusinessManager to memoQ server.

The integration of the two systems makes project management simplified and automated. The project manager is no longer have to set up and manage projects in both systems. Cutting redundancy saves you time and money, and provides a more efficient process from beginning to end.

Benefits of the integration between Plunet BusinessManager and memoQ:

More time to focus on your core activities

Reduction of mistakes

Lower cost of project management

Improved ROI 

Increased productivity

Higher quality