Translate PDF Documents

Translate PDF documents (regular or scanned) easily using memoQ and TransPDF.

Do you often translate PDF files? Do you encounter problems to keep file formatting? Have you ever translated a scanned PDF document? Many companies simply send out PDF for translation. However, for translators, PDF is not an ideal format. memoQ's integration with TransPDF allows you to translate PDF documents (regular or scanned) easily. Check out how this integration can make your job easier.

Translate a PDF with memoQ and TransPDF 

To translate a PDF file, you need to connect your memoQ client to TransPDF, a paid for service for PDF conversions including OCR (Optical Character Recognition). You will need to register with TransPDF and log in with your user credentials.


- No need to do tedious manual preparation
- Minimum loss of formatting
- Correct sentence segmentation
- Seamless integration through memoQ

Alternatives to TransPDF

If you are working with a regular PDF, if possible, ask your customer to send you the original document that the PDF was created from. If you can get it, you save yourself a lot of trouble. However, sometimes you simply can't receive it.

memoQ has a built-in PDF to DOCX converter that usually delivers good results. However, you should be prepared to fix the target file in Word. The converted PDF files may result in many tags and lots of unnecessary line breaks.

If you are not happy with memoQ’s built-in converter, please try the integration with TransPDF mentioned in the previous section.

memoQ for translators

memoQ is a translation software tool used by freelance translators to increase their productivity. You can download a 30-day free trial version.

Using PDF files to speed up work!

If formatting is not an issue, you can also use PDFs to speed up work. Imagine you have two PDFs documents: a source file and the translation to the target language. You can import both files using memoQ's other built-in PDF filter, which turns regular PDF into plain text. This filter does not produce tags and is more tolerant to line breaks. 

To do so you will need to rely on LiveDocs, a special module within memoQ that allows you to leverage previously translated material and reference files. Once on LiveDocs, follow these steps:
  1. Select Add alignment pair
  2. Click Add source documents as
  3. Click Change filter and configuration
  4. Under General, select Import by converting to Plain Text
  5. Repeat the same for target documents, or under Import document
During translation, memoQ will now offer you suggestions coming from matches in your LiveDocs corpus (the alignment pair). You can even use these matches to pre-translate your file. You may also import a single PDF if you want to use it as a monolingual reference, to check for expressions or terminology for instance.